On a global basis, preventive maintenance is a crucial practice for manufacturing industries to maximize equipment efficiency and reduce the need for premature replacements. And aids long-term development on a bigger scale with far-reaching benefits.
However, the usage of paper-based records in the maintenance team is still a hurdle to the technicians, therefore taking digital preventive actions can assist industries to reduce paper consumption. Here are a few examples of specific difficulties and potential solutions.
Challenges
Paper-based work orders:
It is traditional maintenance practices, which can contribute to inefficiencies, delays, and higher paper usage.
Manual Documents:
Maintenance tasks frequently necessitate thorough documentation, such as equipment histories, maintenance logs, and inspection reports
Printed equipment Document:
Paper copies of equipment manuals and technical documentation are widely used.
Checklists and Forms:
Checklists, inspection forms, and other documentation templates are frequently used in maintenance duties
Communication and collaboration:
Paper-based ways of communicating, such as notes and printed reports, can contribute to paper use.
Solution
Digital Preventive Maintenance
Organizations may significantly minimize paper usage through the implementation of the digitization of maintenance procedures. Adopting digital technology for data capture can help maintenance operations, increase data accuracy and contribute to a more sustainable and efficient maintenance approach.
How it Works Using Digital Process Management System
Preventive maintenance using a digital process management system includes systematically planning maintenance tasks to ensure equipment and facilities are effective and reliable functioning. The digital process management system utilizes technology and data to accelerate the maintenance process, from work order development to task assignment, tracking, and completion.
Benefits
- Increased efficiency
- Improve Productivity
- Reduce Operational expenses
- Enhanced visibility and real-time monitoring
- Compliance and risk management
Configuring the task
The organization can change or create tasks to meet their specific demands. the system should allow for the creation of tasks or checklists that outline the steps and requirements for each task. They can be customized the system to match an organization's particular requirements and demands.
Schedule Process
The system should allow you to schedule tasks based on predefined intervals or events. Tasks can be planned based on time intervals, meter readings, sensor data, or other condition-based parameters.
Execute Process
The system should allow for immediate monitoring and documentation. This could include employing smart or IoT devices to record work completion, take data, and upload relevant data such as pictures, observations, or readings.
Analyse & Improve Process (RCA / CAPA)
The system should be able to perform thorough reporting and analysis. This involves producing reports on completed tasks, recognizing trends or reoccurring issues, and giving information for decision-making on equipment maintenance, resource allocation, and process improvements using RCA and CAPA.
