Paper-based documents are significantly used in these industries for maintaining records, standard operating procedures, quality control reports, and compliance with regulations. Documents include Work instructions, job sheets, quality control documents, supply chain management, archival purposes, and legal documentation.
Problems:
While paper documents have been widely used in various industries, they are not without their challenges and problems. Here are some common issues associated with paper documents:
Storage and Physical Space: Paper documents require physical storage space, which can be limited and expensive, especially for industries dealing with large volumes of paperwork.
Vulnerability to Damage: Paper documents are susceptible to damage from various sources such as fire, water, pests, and ageing.
Limited Accessibility and Sharing: Paper documents are often stored in specific physical locations, making access and sharing challenging, especially for remote or distributed teams.
Security Risks: Paper documents can pose security risks, maintaining confidentiality and protecting sensitive information can be challenging, especially in industries with strict data privacy and compliance requirements.
Limited Searchability and Retrieval: Locating specific information within paper documents can be time-consuming and inefficient and becomes a manual and labour-intensive process.
Lack of Collaboration and Workflow Integration: Sharing, reviewing, and collaborating on paper-based documents can lead to delays, errors, and difficulties in tracking changes and progress.
Environmental Impact: The manufacturing and disposal of paper documents have environmental implications, requiring resources and contributing to carbon emissions.
However, the ongoing transition to digitalization offers opportunities for improved efficiency, accessibility, and sustainability in the manufacturing industry.
The Digital Process Management system
byte FACTORY The Digital Process Management system - A complete, end-to-end solution for managing the digital processes involved in manufacturing and a smart way for the organization to streamline their business operations and improve efficiency with 100 % paperless.
The following are the 10 use cases of Digital Process Management system
1) Preventive Maintenance
Organizations can schedule preventive maintenance, equipment performance tracking, and generate root cause analysis to resolve Failure and unplanned downtime.
2) ISO 9001 Quality Management System
The Digital Process Management system in ISO 9001 compliance enhances documentation control, process efficiency, non-conformance management, audit processes and performance measurement.
3) ISO 14001 For EHS
With a The Digital Process Management system organization can identify, manage and resolve potential environmental incidents and non-conformance
4) ISO 18001 OSHA Management
The system promotes proactive safety by generating an incident report, hazard identification, safety inspection and documenting non-compliance issues and facilitating corrective action.
5) Product Quality
Organizations can streamline inspection, product testing, supplier Quality, data analysis and process control, and investigate and resolve non-conformance.
6) Instrument calibration
The system can track, schedule and notify the calibration activities based on predefined intervals to minimize out-of-tolerance equipment use.
7) Supply Quality
Organizations can monitor, evaluate and approve supplier processes. It facilitates non-conformance, promotes collaboration and supports audits and supplies compliance assessments.
8) Inspection management
Organizations can register, inspect, manage inventory and create non-conformance for internal and external procurement.
9) Dispatch Audit System
This Digital Process Management system can seamlessly generate dispatch orders, assign employees, track progress and take immediate action to resolve any problems.
10) Aftermarket Support
The Digital Process Management system streamlines after-sale support by enabling data analytics, performance monitoring, generating a checklist, identifying issues and implementing corrective action.
Benefits of DPMS
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- Increased Efficiency
- 100%paperless
- Reduce Operational expenses
- Data-driven insights and analytics
- Enhanced Collaboration
- Reduced Risk
